Membership and duration
The CoBoP Plenary nominates seven of its members to the Steering Group to guide CoBoP activities for a two year period, as follows:
Four representatives from central government
• One representing each wellbeing cluster
• Each is nominated by the relevant wellbeing cluster
• Each then leads the relevant wellbeing cluster
Three representatives from local government
• One each from regional, district and city councils.
• All three are nominated by the Bay of Plenty local government chief executives
• Act as sponsors for the community outcomes processes and practices cluster
• One of whom is appointed as Steering Group Chair by the Steering Group, to reflect that this network is about better achieving local community outcomes.
Steering Group purpose and role
“Fostering processes that support local and central government to work together to achieve results and monitor progress towards community outcomes”
The Steering Group is responsible for ensuring the intent of the network is achieved. This group deals with the process of the CoBoP network rather than content (content is the realm of the various cluster groups).
The Steering Group takes responsibility for fronting any important matters affecting CoBoP overall, and to oversee CoBoP processes.
Meeting frequency and purpose
Four meetings per year, to
• Review CoBoP network progress (includes identifying issues and/or determining resolution pathways for those issues)
• Carry out high-level planning for upcoming Plenary group meetings
• Sign off key communications
• Approve plans and budgets for resources accessed for CoBoP, and significant reports on resource use
Steering Group Chair
The Steering Group Chair is appointed by the Steering Group. The Chair is to be one of the three local government Steering Group members, to reflect that community outcomes, and the CoBoP network, are anchored in the local communities.
The role of the Chair is:
To be a
• Key contact on behalf of the CoBoP Steering Group for external stakeholders, including DPMC and central government when not working through a specific department
• Spokesperson for the Steering Group and the CoBoP network, as agreed by the Steering Group
To provide
• Guidance to the Strategic Broker to ensure CoBoP operates efficiently
• Leadership of the Steering Group and the CoBoP network
And to take responsibility for
• Liaising with the Strategic Broker re: Steering Group and Plenary agendas
• Employment arrangements for the Strategic Broker role (on contract to or as an employee of the Chair's organisation, so this will move organisation when the Chair changes).
Support
The Steering Group is supported by the Strategic Broker, who manages any contracted support activities and reports directly to the Steering Group, via the Steering Group Chair.
Current Steering Group
The current CoBoP Steering Group was appointed in March 2008 and will be in place until 30 June 2010.
The current Steering Group is:
| Name, Organisation |
Representing |
| Diane Turner, Whakatane District Council |
Local Government (district) - CHAIR |
| Rob Williams, CE Taupo District Council |
Local Government (district) |
| Miles McConway, BoP Regional Council |
Local Government (regional) |
| Wally Tangohau, TPK |
Central Government, Cultural Wellbeing cluster |
| Lionel Crawley, NZTE |
Central Government, Economic Wellbeing cluster |
| Henry Weston, DoC |
Central Government, Environmental Wellbeing cluster |
| Mike Bryant, MSD |
Central Government, Social Wellbeing cluster |
| Barbara MacLennan |
Strategic Broker |
| |
|
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This is the combined Chief Executives and Regional Managers of local and central government with responsibilities in the Bay of Plenty.
Meeting frequency and purpose
Two half day meetings annually for the purposes of:
• Knowing who each other is and what we do (via structured discussions and time for networking)
• Hearing about key issues and progress from the various cluster groups (through brief presentations and discussions where required, and via progress reports where discussion is not required)
• Working through complex issues that might benefit from more attention together
• Engaging with guest presenters that have expertise and/or knowledge that helps advance our collaborative practices around complex issues in the region
• Making time to do some focused thinking together to enable development of more integrated policy options.
Every signatory organisation should ensure it has a representative at each Plenary Group meeting. When appropriate, plenary members may also bring key personnel with them to plenary meetings.
Support and communications
The Strategic Broker manages coordination and support services to the Plenary Group.
Plenary Group members are responsible for keeping their own staff informed about CoBoP Cluster, Plenary and Steering Group activity, including meetings. This is a particularly important communication channel for staff not involved in clusters or projects.
Current Plenary Group
The current Plenary Group comprises the Chief Executive or Regional Manager of each of the signatory organisations listed in Section 8 of the CoBoP Terms of Reference.
There are currently 31 signatory agencies, all of whom have representation on the Plenary Group, however meetings may have more than 31 people attending as Chief Executives and Regional Managers may elect to bring key staff with them for relevant meeting topics.
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